Spivey Utility Core automates utility invoicing, delinquency notices, and emergency alerts for Enterprise Property Management. Built specifically for extreme burst traffic on the 1st of the month.
Secure your dedicated utility dispatch workspace.
Trusted by Top Tier Property Management Firms
We strictly process transactional data pulled via secure APIs from industry-standard Property Management Systems. We do not support manual CSV uploads of marketing lists.
Automatically pull tenant ledgers, utility submeter readings, and resident contact data in real-time. Bills are dispatched the moment ledgers are closed.
Synchronize billing cycles and emergency contact preferences. Support for complex RUBS (Ratio Utility Billing Systems) calculations and PDF generation.
Ideal for HOA and smaller portfolios. Automated syncing of move-in/move-out dates to ensure accurate proration and compliance with local utility regulations.
Utility notices and emergency alerts cannot end up in the spam folder. We architected Spivey Utility Core strictly for transactional compliance.
Every enterprise account is isolated to its own dedicated IP address or IP pool. We enforce a mandatory 30-day warmup protocol. No shared reputation risks.
Hard bounces instantly trigger a suppression list update. Accounts exceeding a 0.5% bounce rate trigger manual compliance review to prevent spam-like behavior.
{
"event": "delivered",
"timestamp": 1708689178,
"message_id": "<20260223.utility.inv.884@spiveycore.net>",
"recipient": "tenant_104@example.com",
"tags": ["billing", "automated_invoice", "feb_2026"],
"delivery_status": {
"tls": true,
"mx_host": "alt1.aspmx.l.google.com",
"code": 250,
"description": "OK d11-20020a17090b414b00b00224d0"
},
"metadata": {
"property_id": "PRP_8992_AZ",
"document_type": "Water/Sewer Invoice PDF"
}
}Our infrastructure complies with federal housing laws and strict data protection frameworks. We protect both your company from liability and your tenants from privacy breaches.
Our platform undergoes rigorous annual auditing by independent third-party security firms. We guarantee logical access controls, continuous system monitoring, and complete audit trails for every bill sent.
Failure to deliver utility disconnection notices can result in massive legal liability. Our automated retry logic and cryptographically signed delivery receipts prove exact delivery times in court.
Tenant Personally Identifiable Information (PII), including bank details linked to utility payments, is encrypted at rest using AES-256 and in transit using TLS 1.3.
Automated data redaction schedules ensure we do not hold tenant data longer than legally required for billing disputes. Native support for "Right to be Forgotten" API requests.
Average time to generate a dynamic PDF invoice and dispatch the notification during peak 1st-of-month load.
Decrease in tenant claims regarding "missed utility bills" due to our cryptographically signed delivery receipts.
We strictly enforce our AUP. Zero marketing emails are routed through our transactional infrastructure.
"In property management, delivering a utility invoice or an emergency water shutoff notice isn't just a communication—it's a strict legal obligation. We built Spivey Utility Core because generic email platforms couldn't provide the dedicated, sterile infrastructure required for this level of compliance."